For the purposes of the General Data Protection Regulation (“GDPR”) and UK data protection laws, please find enclosed La Dante in Cambridge private policy.
About this document
How we collect your information
We may collect your personal data in a few limited ways, namely:
- Directly from you, when you fill in an enrolment form, when you make enquiries through our website or on the phone, or when you interact with us during your time as a member in various other ways (for example, where you enter a survey,renewyourmembership, signup for a course or lessons);
- From someone else who has applied for membership on your behalf (for example a family member who has provided us with your contact details for that purpose);
The types of information we collect
- We may collect the following types of personal data about you:
- Contact details (including email addresses, telephone numbers, postal address, profession, date of birth and records of communications and interactions we have had with you);
- Certain other information, which you volunteer when making use of your membership benefits.
How we use personal data
Personal data provided to us will be used for the purposes set out at the time of collection and, where relevant, in accordance with any preferences you express.
More generally, we will use your personal data for the following purposes:
- Administration: to inform you about our events and language classes
- Research and statistical analysis about who is studying in our school or interested in our courses
- Communication about La Dante activities that we think maybe of interest to you
- Storing your details on the software platform we use for our online management database, where this is necessary for our legitimate interests: to promote social and cultural events related to Italian, Spanish and English language and culture (for example, museum exhibitions, film screenings, theatre shows, language exchanges, free conversation classes, articles and topics related to our main interests)wherewe thinkthiswill be of interest to you The use of your personal information is based on our ‘legitimate interest’ in providing you with additional information and direct marketing about our services (under Article 6 sec. 1 sent. 1 lit. f, sec. 4 of the GDPR regulations).
Your marketing preferences
We will always respect your wishes in respect of what type of communication you want to receive from us and how you want to receive it. There is some communication, however, thatwe need to send you regardless ofyour marketing preferences in orderfor us to fulfill our obligations to you as a member.
Examples of information we send you:
- Membership related mailings such as: meetings, seminars, talks, social and cultural events, open days,
- information about venue closures and holidayopening hours.
You are in control of how we communicate with you. You can update your choices and/or your contact details by
contacting us at:
- Telephone 01223 315191
- Email: firstname.lastname@example.org (Italian courses)
- Email : email@example.com (English courses)
- Email : firstname.lastname@example.org (Spanish courses)
- Post: The Lodge, Hawthorn Way, Cambridge (UK) CB41BT
Sharing your information with others
We do not sell or share your personal data to other organisations to use other than as set out below:
- Personal data collected and processed by us may be shared with the following third parties, where necessary:
- Our employees and volunteers, for the purpose of administering your membership and our events, giving you access to the membership benefits to which you are entitled.
How long your information is kept
We keep your personal data only for as long as necessary for each purpose we use it. This means that we retain your personal data for as long as you are actively interested in our courses and information (for accounting and recordkeepingpurposes, for our legitimate purposes of promoting our offers) until you decide to unsubscribe.
Under certain circumstances, by law you have the right to:
- Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copyof the personal datawe holdaboutyou andto checkthatwe are lawfullyprocessingit. Request correction of the personal data that we hold about you. This enables you to have anyincomplete or inaccurate informationwe holdaboutyoucorrected.
- The right to unsubscribe any time you wish via our Mailchimp unsubscribe button or via email.
- Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing(see below).
- Object to processing of your personal data where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal data for direct marketing purposes.
- Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of personal data about you, for example if you want us to establish its accuracy or the reason for processing it. You can also withdraw your consent, where this is the basis for our processing your data (without affecting the lawfulness of ourprevious processingbasedonconsent).
- Request the transfer of your personaldata to anotherparty.
Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply.
Contact and complaints
any of your legal rights, you may contact us:
- by email:email@example.com
- by telephone: +44 (0)1223 315191 or by post: The Lodge, Hawthorn Way, Cambridge (UK) CB41BT
If you are not satisfied with how we are processing your personal data, you can make a complaint to the Information Commissioner. You can find out more about your rights under applicable data protection laws from the Information Commissioner’s Office website: www.ico.org.uk.